Pupil Accounting

Services

Services provided to the constituent districts and charter schools of Washtenaw ISD are:                   

  • Pupil Membership Consultation 
  • Pupil Accounting Support and Training 
  • Audit & Certification of Pupil Membership Counts  
  • Section 25e Support, Audit, & Claim Processing  
  • Days & Clock Hour Review & Certification 
  • Graduation and Dropout (GAD) Exit Requests & GAD Audit 

Contact Information

For questions about pupil accounting rules or forms, call or email:

Julie Ziesemer
Pupil Accounting Auditor
Washtenaw Intermediate School District
P. O. Box 1406
1819 S. Wagner Rd
Ann Arbor, MI 48106-1406
Office: (734) 994-8100 x1434
Work Cell: (734) 395-1547
Fax: (734) 492-4652

Audited FTE (full-time equivalent) membership claimed by each school district and public school academy within Washtenaw Intermediate School District.

Various headcount and FTE reports for each school district and public school academy within Washtenaw Intermediate School District.  Includes:

  • Fall FTE Membership – district level, by grade
  • Fall Headcount – district and building levels, by grade
  • Non-public and Home School Headcount – by non-public school, by grade
  • Racial/Ethnic/Gender Headcount – district and building levels, by grade
  • Spring FTE Membership – district level, by grade
  • Special Education Headcount – district level, by disability type
  • Special Education Headcount – county level only, by age, by disability type

Student Demographics

This page contains student demographic information for the schools and buildings of the ten local districts in Washtenaw County. The most up-to-date reports and information can be found at MI School Data.

Note:  All student demographic reports are in PDF format.

Fall FTE Membership

Fall Headcount

Nonpublic School Membership

Public/Nonpublic Membership Comparison

Racial/Ethnic/Gender Headcount

Spring 2nd Wednesday FTE Membership

 

 

Student Demographics

This page contains student demographic information for the schools and buildings of the ten local districts in Washtenaw County.

Note:  All student demographic reports are in PDF format.

Fall FTE Membership

Fall Headcount

Nonpublic School Membership

Racial/Ethnic/Gender Headcount

Spring 2nd Wednesday FTE Membership

Special Education Students Ages 0-26 Being Served by Disability (Dec. Federal Count)

Special Education Disability by Age (Dec. Federal Count)

Future Count Dates

  • 1st Wednesday in October
  • 2nd Wednesday in February

Fall Count - October 4, 2023

  • Nov. 8, 2023:  MSDS File Submission Certification Deadline
  • Nov. 15, 2023:  MSDS File Recertification Deadline
  • Nov. 15, 2023:  District Count Documents Due to ISD

Spring Supplemental Count - February 14, 2024

  • Mar. 20, 2024:  MSDS File Submission Certification Deadline
  • Mar. 27, 2024:  MSDS File Recertification Deadline
  • Mar. 27, 2024:  District Count Documents Due to ISD

Alternative Count Days 

  • For districts not in session on the Fall or Spring Count Day due to conditions not within the control of school authorities...

With the approval of the State Superintendent of Instruction, the immediate following day in which district is in session shall be count day.

  • For early childhood special education, part time kindergarten, shared time instructional programs, and block schedules for which some classes are not scheduled to meet on Count Day...

The immediate following day on which the program or class is in session shall be the count day for that program or class.

Minimum Required Days

180 days

Minimum Required Hours

Grades 1-12:  1,098 hours

Note: Kindergarten is not required to meet a minimum number of days and may schedule less than 1098 hours, but FTE must be pro-rated for any pupils attending a part-time kindergarten program.

Early Childhood Special Education (ECSE): 144 Days, 360 Hours

Waivers 

An alternative education program may request from Michigan Department of Education, Office of State Aid and School Finance, a waiver of the minimum required days and hours of instruction.  See Resources tab for a link to State Aid and School Finance forms on MDE web site.

Labor Day Rule

Classes may not begin until after Labor Day.  The only exceptions are international baccalaureate programs which schedule at least 1,160 annual instructional hours and schools that apply to MDE to become a bona fide year-round school (also known as balanced calendar).  Part of the balanced calendar application process is requesting a waiver to start school before Labor Day.

Professional Development in place of Instructional Time

Effective October 1, 2019, Section 101(10) of the State School Aid Act (MCL 388.1701(10)), was amended to include new provisions. Local education agencies (LEA), both traditional and charter, may count up to 38 hours of professional development for teachers as hours/days of pupil instruction if all of the listed requirements are satisfied. Professional development of any length may count as instructional hours but to count as an instructional day it must exceed 5 hours in a single day per Subsection 10(a).

Forgiven Days and Hours

Six (6) days of instruction canceled due to situations beyond the control of school authorities may be forgiven. Valid reasons include snow days, power outages and widespread illness (i.e. many students out due to flu or other illness). This applies to ALL grades, K-12 and Early Childhood Special Education.

For more details, see Section 101 of State School Aid Act (MCL 388.1701).

WISD common calendar

CEPI: Center for Educational Performance & Information

CEPI – homepage.  CEPI collects and reports data about Michigan's K-12 public schools.  Cites contains information regarding the electronic submission of the student count.

CEPI: Collection Component Matrix

This matrix indicates which components are required (R), conditional (C), or optional (O) for each MSDS collection.  Helpful when preparing the electronic submission. It contains specific details regarding what data should be reported in each field in MSDS.  Click “Technical Material” to display the matrix. The Excel version contains several tabs.

CEPI: Graduation and Dropout (GAD) Information

Graduation and Dropout Information - Deadlines, timelines and information required to report and ensure the district’s graduating pupils.

Family Education Rights and Privacy Act (FERPA)

Various information regarding disclosure of education records (CA-60), directory information and personally identifiable student information.

MDE: Michigan Department of Education, State Aid Office

MDE's office of state aid and school finance forms, state aid updates and financial status reports.

Michigan Legislature

Michigan Legislature - laws proposed and finalized, including House Bills (HB) and Senate Bills (SB)

MPAAA: Michigan Pupil Accounting and Attendance Association

MPAAA - Use student count day forms at QuickLinks/Pupil Auditing Forms. Organization provides conferences two times a year and other training workshops for pupil accounting personnel and MSDS data specialists.

MSDS Collection and Submission Dates and Training Materials

Deadlines and Training materials for new pupil accounting data specialists for Michigan Student Data System (MSDS). See CEPI Calendar Page.

MSDS Help & Training

Contains MSDS District User Training Manual, New User Toolkit and explains how to use MSDS Reports to ensure the most accuracy in your count and data submissions (Student Record Maintenance & TSDL). Click “Help & Training” to display training information.  Click “Manuals” to display MSDS Collection Details Manual.

Pupil Accounting Manual

Contains information regarding pupil accounting rules and claiming students.

Pupil Auditing Manual

Rules pupil accounting auditor must follow to audit a school's student count.

Record Retention Required for School Records

Details how long to keep documents, school records, CA-60, pupil accounting attendance and enrollment records, schools of choice applications.

10-Day: If the student is unexcused on Count Day, the student has 10 school days to return.

30-Day: If the student is excused on Count Day, the student has 30 calendar days to return.

45-Day: If the student is suspended on Count Day, the student has 45 calendar days to return. (This is only applicable if the student has attended classes during the current school year.)

Click on the MDE website link below for contact information on obtaining a transcript.

MDE Transcript Information

ADA & Accessibility

Our School Strives To Ensure Our Website Is Accessible To All Our Visitors 

Washtenaw ISD is committed to providing a website that is fully accessible and we are currently in the process of developing a new website to better meet the needs of our customers. Our new website will include improvements to ADA compliance and accessibility, and during this transition, we remain committed to maintaining our existing website's accessibility and usability. 

ADA Compliance

Non Discrimination

It is the policy and commitment of the Washtenaw Intermediate School District not to discriminate on the basis of race, color, religion, national origin, sex, disability, age, height, weight, familial status, marital status, genetic information, sexual orientation or any legally protected characteristic, in its educational programs, activities, admissions, or employment policies in accordance with Title IX of the 1972 Educational Amendments, executive order 11246 as amended, Section 504 of the Rehabilitation Act of 1973 and all other pertinent state and Federal regulations.

Non Discrimination Information

ADA and Title IX Coordinator ADA and Title IX Coordinator
Brian Marcel
Associate Superintendent
1819 S. Wagner Road 
Ann Arbor, MI  48103
(734) 994-8100 ext. 1402		 Cassandra Harmon-Higgins
Executive Director, HR & Legal Services
1819 S. Wagner Road 
Ann Arbor, MI  48103
(734) 994-8100 ext. 1311